Sponsor: Parks & Recreation
Title
title
Sanitary Sewer Pipeline Right of Entry Agreement with the Metropolitan Council for Access to Vadnais-Snail Lake Regional Park
end
Recommendation
recommendation
1. Approve a Right of Entry Agreement with the Metropolitan Council for access to Snail section of Vadnais-Snail Lake Regional Park for the completion of a sanitary improvement project.
2. Authorize the Chair and Chief Clerk to execute the agreement.
3. Authorize the County Manager to approve and execute amendments to extend the term of the access agreement in accordance with the provisions of the agreement and with all other terms and conditions remaining the same, in a form approved by the County Attorney's Office.
4. Authorize the County Manager to enter into agreements and amendments in accordance with the county’s procurement policies and procedures, provided the amounts are consistent with compensation requirements within the Right of Entry Agreement with the Metropolitan Council.
5. Authorized the County Manager to make temporary cash loans, as needed, from the General Fund to the Parks and Recreation Department to completed work identified within the compensation section of the Right of Entry Agreement with Metropolitan Council with reimbursement to the county for project work completed.
6. Authorize the County Manager to establish a project to account for activities identified for reimbursement.
end
Background and Rationale
body
The Metropolitan Council (Met Council) operates an existing underground sanitary sewer utility that currently runs through the Snail Lake section of Vadnais-Snail Lake Regional Park. The Met Council has a need to undertake a public improvement project (MCES Project No. 808863), for rehabilitation of Interceptors (1-SV-436A) within the park for the purposes of maintaining existing infrastructure and protecting public health and the environment.
The project includes replacement or rehabilitation of manhole structures and interceptor sewers, vegetation removal, site and trail repairs, restoration and may also include the installation and operation of temporary conveyance systems (pumps and piping). Access to the Met Council manhole locations in the park will require utilization of existing paved trails to gain access to the existing Met Council sanitary sewer easement area. The Right of Entry Agreement enables the required rehabilitation work to be completed on county property, provides access locations, and establishes construction requirements for the sanitary sewer project. Construction staging for equipment and materials will not be allowed within the park unless authorized by county staff. Met Council will notify Parks and Recreation, 72 hours prior to the start of construction. Met Council will be responsible for all restoration costs of impacted areas including hard surface bituminous and concrete pavement areas, turf, natural areas, and park related site amenities within the project area.
The Met Council has prepared project plans, specifications, and necessary agreements in coordination with Parks and Recreation, and the Ramsey County Attorney’s Office. The Met Council is planning to complete project improvements June 1, 2024, through July 31, 2025.
A compensation section has been developed and is included within the agreement as an exhibit. Due to upcoming Park & Recreation project timelines within the Met Council project area, the county has agreed to take on a portion of Met Council project activities and is identified within the Exhibit B Compensation section of the agreement. The total amount of work is estimated at $150,297 to complete project activities. In order to complete agreed upon activities, the Park & Recreation department is requesting approximately $150,297 from the general fund to complete tree removal, tree planting, landscape planting and maintenance, and post trail restoration. Met Council will reimburse the county based on final unit prices and final quantities after work is completed in the spring of 2025.
end
County Goals (Check those advanced by Action)
☐ Well-being ☐ Prosperity ☒ Opportunity ☒ Accountability
Racial Equity Impact
This is a project led by the Met Council requiring access to county property; however, this project will have a regional impact in addition to supporting an area that has a racial and ethnic makeup of approximately 20% within Shoreview and surrounding areas. By providing improved service delivery for businesses and residents that connect to this sanitary sewer utility, the project supports investments in the infrastructure of regional park systems that benefit all residents. This investment in a quickly diversifying area will support the long-term wellbeing of communities of color and contribute to greater racial equity goals.
Community Participation Level and Impact
There was no county related community participation related to the Right of Entry Agreement. This is a Met Council led project regarding sanitary sewer utility improvements. Prior to the start of the project, the Met Council will add this project to their sanitary sewer construction project list to notify residents of the community of project activities at: <https://metrocouncil.org/wastewater-water/projects/sewer-planning-construction.aspx>.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
The Met Council is responsible for all project costs, however; the county has agreed to take on a portion of Met Council project activities and is identified within Exhibit B Compensation section of the agreement. A compensation section has been developed and is included within the agreement as an exhibit. The total amount of work is estimated at $150,297 to complete tree removal, tree replacement, landscape planting and maintenance, and post trail construction. In order to complete agreed upon activities, the Park & Recreation department is requesting approximately $150,297 from the general fund to complete project activities. Met Council will reimburse the county based on final unit prices and final quantities after work is completed in the spring of 2025.
Last Previous Action
None.
Attachments
1. Right of Entry Agreements with Metropolitan Council with Exhibits