Sponsor: Information and Public Records
Title
title
Proposed Enterprise and Administrative Services Department Ordinance
end
Recommendation
recommendation
Approve the Proposed Enterprise and Administrative Services Department Ordinance.
end
Background and Rationale
body
The current Information and Public Records (“IPR”) Administration division includes administrative, contract, enterprise services and the Enterprise Project Management Office (“EPMO”).
• Administrative Services responsibilities include hiring and onboarding, payroll processing,
human resources/benefits administration, planning, office space/facilities coordination and
administration of various service team and cross-county initiatives.
• Contract Services supports departments within across the Service Team in acquiring goods
and services in compliance with laws and county policies and, via membership on the
Contracting and Procurement Center of Excellence (COE), provides oversight on all
technology-related and high-risk contracts across the county.
• Enterprise Services was initially formed in 2020 by the Incident Management Team (“IMT”)
to support residents during the pandemic, has grown and will continue to grow in pursuit of
its objective to dramatically transform how the county delivers services by engaging
residents and employees to provide the best possible resident experiences.
• EPMO became part of the IPR Administration division in July 2021, to align with the
transition of the EPMO from a project management office primarily supporting technology
projects to encompass management and consultation on projects and strategic priorities
throughout the county.
The establishment of the Enterprise and Administrative Services Department, to include all
functions listed above, will align service team and countywide functions that support the county’s goals and strategic priorities including to provide effective and efficient operations; strong Residents First service models; and transparency and accountability in all business operations and practices.
Development and evolution of the IPR Administration division, in particular over the past two years and including the addition of department-level duties such as resident-facing and enterprise-level support services, support the establishment of the Enterprise and Administrative Services Department.
The Enterprise and Administrative Services Department will have its own budget authority and will not be a division of another department.
The established budgets and Full Time Equivalents (FTE) for the IPR Administration division, Enterprise Services, and the EPMO will support the Enterprise and Administrative Services Department in 2021. Future budgets and FTEs will be combined into a single departmental budget.
end
County Goals (Check those advanced by Action)
☒ Well-being ☒ Prosperity ☒ Opportunity ☒ Accountability
Racial Equity Impact
The work of the Enterprise and Administrative Service Department is centered on residents and transforming services, processes, and outcomes to advance racial and health equity, including addressing historical and long-standing race-based disproportional outcomes. This includes Enterprise Services connecting residents with services, the EPMO transforming and improving the way the county works, hiring teams that reflect the diversity of the community and the residents we serve, and partnering with vendors who reflect our community.
Community Participation Level and Impact
On October 19, 2021, a public hearing was held for the community to provide public comments on the proposed Enterprise and Administrative Services Department Ordinance.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
No fiscal impact. The established budgets and FTEs from the existing IPR Administration division, Enterprise Services and the EPMO portion of the Information Services will support the Enterprise and Administrative Services Department in 2021. Future budgets and FTEs will be combined into a single departmental budget.
County Manager Comments
No additional comment.
Last Previous Action
On October 19, 2021, the Ramsey County Board waived the Second Reading of the proposed Enterprise and Administrative Services Department Ordinance (Resolution B2021-222) and held the public hearing on the proposed Enterprise and Administrative Services Department Ordinance.
On September 28, 2021, the Ramsey County Board waived the First Reading of the proposed Enterprise and Administrative Services Department Ordinance (Resolution B2021-210) and set the public hearing for October 19, 2021 to take public comments on the proposed Enterprise and Administrative Services Department Ordinance (Resolution B2021-211).
Attachments
1. Proposed Enterprise and Administrative Services Department Ordinance
2. Schedule of Events