Sponsor: Property Management
Title
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Memorandum of Understanding with the State of Minnesota Second Judicial District for Project Work Orders
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Recommendation
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1. Approve the Memorandum of Understanding with the State of Minnesota, through its Second Judicial District, 15 West Kellogg Boulevard, Saint Paul, MN 55102, for county provided facility improvement, modification and renovation services for the period upon execution through June 30, 2027, and for a total amount not to exceed $499,999.
2. Authorize the Chair and Chief Clerk to execute the Memorandum of Understanding.
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Background and Rationale
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An existing Memorandum of Understanding (MOU) executed between Ramsey County and the state of Minnesota Second Judicial District (State) provides that the county is responsible for providing the Second Judicial District with suitable facilities for court purposes and for costs associated with renting, maintaining, operating, remodeling, insuring, and renovating the space occupied. However, from time to time the State may request certain improvements of their space that exceed the scope of the County’s obligations under the existing MOU.
The State and Property Management have determined that it would be beneficial to both parties to enter into a second MOU to manage the performance of and payment for these additional improvements at the City Hall/Courthouse. The additional improvements would be described and agreed in scope and cost through individual project work orders executed between the State and Ramsey County Property Management through its Director.
Property Management will provide the resources and project management services to execute the individual project work orders, all in accordance with Ramsey County policies for procurement and contracting.
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County Goals (Check those advanced by Action)
☐ Well-being ☐ Prosperity ☐ Opportunity ☒ Accountability
Racial Equity Impact
The racial equity impact of this action is unknown.
Community Participation Level and Impact
There is no community participation associated with this action.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
The cost of the individual project work orders is not yet known, but the state of Minnesota will reimburse Property Management for project work order costs, and the cumulative total of the project work orders will not exceed $499,999 for the duration of the MOU. The project expenditure and reimbursement amounts for the project work orders were not accounted for in the Property Management budget for 2025.
Last Previous Action
On January 23, 2024, the Ramsey County Board of Commissioners approved and executed a Memorandum of Understanding with the state of Minnesota Judicial Branch for county provided services (Resolution B2024-017).
Attachments
1. Memorandum of Understanding.