Sponsor: County Manager's Office
Title
title
Amendment to Administrative Code - Chapter 5, Employee Personal Effects Policy
end
Recommendation
recommendation
1. Approve the amendments to the Administrative Code, Section 5.10.27, Employee Personal Effects Policy.
2. Direct the Chief Clerk to the Ramsey County Board to amend the Administrative Code to reflect the approved amendments.
end
Background and Rationale
body
On November 26, 1996, the Ramsey County Board of Commissioners approved an increase to the amount employees may be reimbursed for personal belongings damaged or destroyed in the course of their employment, without board approval, from $250 to $750. The resolution also amended Section 3.40.36 of the Administrative Code, titled Employee Personal Effects, to reflect the change. Individual claims must be submitted to the employee's department head for review and recommendation and must state the appliance or property destroyed or damaged statement of circumstances causing the loss, the monetary amount of the loss, and proof of cost of replacement.
Another section of the Administrative Code, Section 5.10.27 - Employee Personal Effects Policy, was not mentioned in the resolution and, thus, this section was not updated to reflect the reimbursement amount increase. The section still states, “Claims in excess of $250 must be submitted to the Board of Commissioners for approval.” The difference is likely a simple oversight, as the board’s intentions were clear in the 1996 resolution that the reimbursable amount was to increase from $250 to $750.
Section 5.10.27 also states, “For more information contact: County Attorney.” Section 5.10.27 is also being updated to direct any questions to the County's Risk Manager consistent with Administrative Code. 4.46.70. These claims are managed by the Enterprise Risk Management team.
end
County Goals (Check those advanced by Action)
☐ Well-being ☐ Prosperity ☐ Opportunity ☒ Accountability
Racial Equity Impact
While this specific action may have little impact on racial equity, the project to thoroughly review and update the Administrative Code is part of Ramsey County’s ongoing effort to improve policy management and nurture a stronger culture of compliance. This broader effort will result in greater transparency and accountability in governance, which will have a positive effect, both direct and indirect, on racial equity within the organization and in services to residents.
Community Participation Level and Impact
There was no community participation involved.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
No fiscal impact associated with this request.
Last Previous Action
On November 26, 1996, the Ramsey County Board of Commissioners approved an increase to the amount employees may be reimbursed for personal belongings damaged or destroyed in the course of their employment, without Board approval, from $250 to $750, and amended Section 3.40.36 of the Administrative Code, titled Employee Personal Effects, to reflect the change (Resolution #96-511).
Attachments
1. Administrative Code Chapter 5 Revisions Shown in Black-Line Mark-Up
2. Administrative Code Chapter 5 Clean Version with Revisions Incorporated