Sponsor: Community Corrections
Title
title
Community Corrections Annual Authority for Procurement Requests
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Recommendation
recommendation
Authorize the County Manager, subject to review by the County Attorney’s Office and the Finance department, to do the following:
A. Approve solicitations and resulting contracts enter into agreements as a result of solicitations completed through December 31, 2022 and execute future amendments to the agreements, in accordance with the county’s procurement policies, provided the amounts are within the budget, for the services listed below.
Adult Services
Community Reentry Services
Juvenile Services
Community-based Residential Services
Community Reentry Services
Diversion Programming
Juvenile Mental-Health Services
Ramsey County Correctional Facility
Inmate Commissary Services
B. Enter into the following selected agreements without solicitation through December 31, 2022 and execute future amendments to the agreements, in accordance with the County’s procurement policies and procedures, provided the amounts are within the budget for the services listed below.
1) Providers of psychiatric, psychosexual, and psychological services; to conduct evaluations, consultations, therapy and treatment, as long as funds are available, the need exceeds the supply of providers, and the providers are registered or licensed.
2) Services provided by the county and payments received from external sources, such as health plans, the courts, other counties, and other parties, including payments for services already provided.
3) Community collaboratives authorized and established in state statute for which Ramsey County has fiscal agent responsibilities.
4) The use of lead or host county contracts held by other counties in accordance with Minnesota Statute 256.0112.
5) Community Support Programs, Culturally Specific African American Community Support Programs, and Culturally Specific American Indian / Indigenous Community Support Programs.
C. Approve actions deemed necessary for the orderly administration of contracts through December 31, 2022:
1) Acceptance of supplementary awards or rate adjustments the county may receive from funding sources other than county levy; and approve related county budget adjustments and execute amendments with funders and contractors.
D. For agreements approved by the Ramsey County Board through previous Community Corrections Annual Authority for Procurement Requests that did not contain specific authority for amendments, allow future amendments to the agreements, in accordance with the county’s procurement policies and procedures, provided the amounts are within the budget through December 31, 2022.
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Background
background
A proposed change from past practices includes delineating requested action sections by general categories. This request for board action includes requests intended to improve and streamline the procurement processes for services the department provides. Ramsey County Board approval will continue to be requested for changes in practices, policies, new grant applications or actions affecting complement, or revenues or appropriations relating to county levy, while maintaining an open, competitive solicitation process.
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County Goals (Check those advanced by Action)
☒ Well-being ☒ Prosperity ☒ Opportunity ☐ Accountability
Racial Equity Impact
Residents from racially diverse communities are disproportionately involved in the criminal justice system. Community Corrections is dedicated to reducing the use of confinement and increasing the use of culturally focused and culturally specific community programs to help clients safely return to community life. Community Corrections is committed to working with its race equity planners and incorporating community voice when developing all solicitations, evaluation processes and contracts.
Community Participation Level and Impact
Community members will be involved in identifying needed services and in the selection of contracted vendors. This helps ensure the department obtains qualified vendors that provide culturally specific services identified as valued by community members that reflect best or promising practices and are reflective of the people the department serves. Some services will be provided by community members with past lived experience.
☒ Inform ☒ Consult ☒ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
In 2020, contracts for various types of services for the Community Corrections department totaled over $20 million. Funding for these new services is included in the Community Corrections proposed 2022-23 budget.
County Manager Comments
No additional comments.
Last Previous Action
On December 15, 2020, the Ramsey County Board approved the Community Corrections request for processes for streamlining approval of purchase of service contracts, rate-setting agreements and grant renewals (Resolution B2019-285).
Attachments
None.