Sponsor: Social Services
Title
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Social Services Department Annual Authority for Procurement Requests
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Recommendation
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Authorize the County Manager, subject to review by the County Attorney’s Office and the Finance department to do the following:
A. Enter into agreements as a result of solicitations completed through December 31, 2022 and execute future amendments to the agreements, in accordance with the county’s procurement policies and procedures, for the services listed below:
Children and Family Services
All Children Excel (ACE) Program Services
Child Welfare Targeted Case Management
Children’s Mental Health Targeted Case Management
Day Treatment Services
Drug Testing Services
Family Mediation
Housing for Mothers First Program
Indian Child Welfare Act (ICWA) Case Audits
School-based Mental Health Services
Services Related to Collaborative Intensive Bridging Services
Social and Medical History Writing
Supervised Visitation
Adult Services
Addiction Treatment Services
Adult Mental Health Targeted Case Management
Assertive Community Treatment (ACT)
Co-Responder Pilot Project Services
Community Support Program Services
Competency Restoration Services
Culturally Specific Guardianship and Conservatorship services
Culturally Specific Substance Use Disorder Services for Adults and Children
Forensic Assertive Community Treatment (FACT)
Guardianship and Conservatorship Services
Guardianship Attorney Services
Medical Director Services
Rule 25 Assessments (Direct Access Services)
Trauma Informed Care Services
B. Enter into the following selected agreements without solicitation through December 31, 2022 and execute future amendments to the agreements, in accordance with the county’s procurement policies and procedures, provided the amounts are within the budget for the services listed below:
1) Providers of psychiatric, psychosexual, and psychological services; to conduct evaluations, consultations, therapy and treatment, as long as funds are available, the need exceeds the supply of providers, and the providers are registered or licensed.
2) Providers of foster care emergency shelter, foster care and emergency shelter administrative management services, corporate foster care, group homes, respite care, and emergency shelter; as long as funds are available, the need exceeds the supply of providers, and the providers are registered or licensed.
3) Providers of Adult Day Services, Personal Support Services, Pre-vocational Services, Day Training and Habilitation Services, Fiscal Management Entity Services, Person-Centered Planning Services, Employment Services, and Semi-Independent Living Skills Services, when that service has been selected by the consumer, or his or her guardian, in accordance with Minnesota Statute 256B.49.
4) Providers of out-of-state residential treatment for children, as long as funds are available, no in-state treatment provider can be identified that meets the needs of the children to be placed, the selected provider is licensed by a state authority and accredited by the Joint Commission, the Commission on Accreditation of Rehabilitation Facilities, or the Council on Accreditation.
5) Medical Directors for Social Services detoxification services, the Mental Health Center, and for Social Services in county correctional programs, as long as funds are available, the need exceeds the supply of providers, and the providers are licensed.
6) Providers when the Minnesota Department of Human Services has issued the solicitation for an existing service in the county and selected the contractor or when the Minnesota Department of Human Services has approved the contractor through a certification process.
7) Providers of Intensive Residential Treatment Services when the Minnesota Department of Human Services has approved the contractor through a certification process.
8) Providers authorized by community collaboratives established in state statute for which Ramsey County has fiscal agent responsibilities.
9) Providers of accreditation training services for mental health professionals in accordance with Certified Community Behavioral Health Clinic requirements.
10) Lead or host county contracts held by other counties in accordance with Minnesota Statute 256.0112
11) Those contracts in which the county currently provides services and receives payments from external sources, such as health plans, the Courts, other counties, and other parties, including payments for services already provided.
12) Culturally Specific Emergency Shelter and Foster Care, Culturally Specific Group Residential Providers, Culturally Specific Liaisons to Prevent Education Neglect and Child Protection Involvement, Culturally Specific Services for American Indian Families Involved in Child Protection, Culturally Specific Services to Prevent Out of Home Placement, Culturally Specific Guardianship and Culturally Specific Parent Mentoring by Peers
13) Community Support Programs, Culturally Specific African American Community Support Programs and Culturally Specific American Indian / Indigenous Community Support Programs.
C. Approve actions deemed necessary for the orderly administration of contracts and agreements through December 31, 2022:
1) Approve acceptance of supplementary awards or rate adjustments the county may receive from funding sources other than county levy; and approve related county budget adjustments and execute amendments with funders and contractors.
2) Approve letters of need determination, including any new Rule 31 Outpatient Treatment Agreements, subject to any exclusions in Resolution 93-457.
3) Approve and execute amendments to agreements and contracts for inflationary adjustments, with all other terms and conditions remaining the same, in a form approved by the County Attorney’s Office.
D. For agreements approved by the Ramsey County Board through previous Health and Wellness Division Annual Authority for Procurement Requests that did not contain specific authority for amendments, allow future amendments to the agreements, in accordance with the county’s procurement policies and procedures, provided the amounts are within the budget through December 31, 2022.
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Background and Rationale
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A proposed change from past practices includes the creation of separate requests for board action for the Social Service and Financial Assistance Service departments. This request for board action includes requests intended to improve and streamline the procurement processes for services the department provides. Ramsey County Board approval will continue to be requested for changes in practices, policies, new grant applications or actions affecting complement, or revenues or appropriations relating to county levy, while maintaining an open, competitive selection process.
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County Goals (Check those advanced by Action)
☒ Well-being ☒ Prosperity ☒ Opportunity ☐ Accountability
Racial Equity Impact
Communities of color and low-income communities are disproportionately involved with the social service systems. Social Services is dedicated to help support the community-wide shared goals to strengthen individual, family and community health, safety and well-being through effective safety-net services, innovative programming, prevention and early intervention, and environmental stewardship. The department is also committed to using racial equity lens when developing all solicitations, evaluation processes and contracts.
Community Participation Level and Impact
Community members are involved in the development of partnerships, relationships, solicitations where required and in the selection of contracted vendors that are selected. This will help ensure the department obtains qualified vendors that provide culturally specific services reflective of the people the department serves.
☒ Inform ☒ Consult ☒ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
Funding for these services is included in the proposed 2022-23 budget and will be included in future budgets.
County Manager Comments
No additional comments.
Last Previous Action
On December 20, 2020, the Ramsey County Board approved the Ramsey County Health and Wellness Administrative Division’s request for processes streamlining approval of purchase of service contracts, rate-setting agreements and grant renewals (Resolution B2020-249).
Attachments
None