Sponsor: Property Management
Title
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Lease Agreement with Minnesota Board of Public Defense for Office Space
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Recommendation
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1. Approve the lease agreement with Minnesota Board of Public Defense, 331 Second Avenue South, Suite 900, Minneapolis, MN 55401, for office space in the Juvenile and Family Justice Center, 25 7th Street West, Saint Paul, MN 55201, the Law Enforcement Center, 425 Grove Street, Saint Paul, MN 55101, and the Suburban Courts facility, 2050 White Bear Avenue North, Maplewood, MN 55109, for the period of January 1, 2026, through June 30, 2030, for a rental rate equal to the county’s blended rate.
2. Authorize the Chair to execute the lease agreement.
3. Authorize the County Manager to execute future amendments to the lease agreement that do not have a financial impact.
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Background and Rationale
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The Minnesota Board of Public Defense has long operated within several Ramsey County court-related facilities. Following the county’s purchase of the Suburban Courts building, the county continued the existing lease with the Minnesota Board of Public Defense for space in that building, but that lease has since expired. The county has also identified additional space used by the Minnesota Board of Public Defense in other county-owned facilities. There is a need for a consolidated and formalized office lease that accurately reflects all space currently occupied by the tenant.
Property Management reviewed the previous lease and negotiated a new agreement continuing the use of the county internal blended rental rate. The new agreement provides for dedicated lease space at the Juvenile and Family Justice Center, Law Enforcement Center, and the Suburban Courts facility.
Property Management recommends approval of a lease agreement with the Minnesota Board of Public Defense beginning January 1, 2026, and ending June 30, 2030, aligning with the tenant’s fiscal year end.
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County Goals (Check those advanced by Action)
☐ Well-being ☐ Prosperity ☐ Opportunity ☒ Accountability
Racial Equity Impact
The racial equity impact of the lease agreement is unknown.
Community Participation Level and Impact
There is no community participation associated with this action.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
The terms of the lease agreement include the following revenue which has been included in the proposed 2026 Property Management operating budget.
|
Lease Period |
Base Rent Per Square Foot |
Leasable Area |
Monthly Base Rent |
|
January 1, 2026 - December 31, 2026 |
$13.35 * |
1,439 square feet |
$1,601* |
|
January 1, 2027 - December 31, 2027 |
$13.90 * |
1,439 square feet |
$1,667* |
|
January 1, 2028 - December 31, 2028 |
$13.90 * |
1,439 square feet |
$1,667* |
|
January 1, 2029 - December 31, 2029 |
$13.90 * |
1,439 square feet |
$1,667* |
|
January 1, 2030 - June 30, 2030 |
$13.90 * |
1,439 square feet |
$1,667* |
|
Extension Term |
* |
1,439 square feet |
* |
* Base rent per square foot shall be in an amount equal to the Ramsey County internal blended rate as approved and set by the Ramsey County Board of Commissioners for all county tenants as recommended by Property Management. The base rent will be adjusted annually on the first day of the effective year of any change in the internal blended rate as approved by the Ramsey County Board of Commissioners.
Last Previous Action
None.
Attachments
1. Lease Agreement