Sponsor: Financial Assistance Services
Title
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Financial Assistance Service Department Annual Authority for Procurement Requests
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Recommendation
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Authorize the County Manager, subject to review by the County Attorney’s Office and the Finance department to do the following:
A. Enter into agreements as a result of solicitations completed through December 31, 2022 and execute future amendments to the agreements, in accordance with the county’s procurement policies and procedures, for the services listed below:
Financial Assistance Services Department
• Basic Sliding Fee Child Care Wait List Services
• Drop-in Child Care Center Services
B. Enter into the following selected agreements without solicitation through December 31, 2022 and execute future amendments to the agreements, in accordance with the county’s procurement policies and procedures, provided the amounts are within the budget for the services listed below:
1) Providers when the Minnesota Department of Human Services has issued the solicitation for an existing service in the county and selected the contractor or when the Minnesota Department of Human Services has approved the contractor through a certification process.
2) Lead or host county contracts held by other counties in accordance with Minnesota Statute 256.0112.
3) Those contracts in which the county currently provides services and receives payments from external sources, such as health plans, the courts, other counties, and other parties, including payments for services already provided.
C. Approve Actions Deemed Necessary for the orderly administration of contracts and agreements through December 31, 2022.
1) Approve acceptance of supplementary awards or rate adjustments the county may receive from funding sources other than county levy; and approve related County budget adjustments and execute amendments with funders and contractors.
2) Approve and execute amendments to agreements and contracts for inflationary adjustments, with all other terms and conditions remaining the same, in a form approved by the County Attorney’s Office.
D. For agreements approved by the Ramsey County Board through previous Health and Wellness Division Annual Authority for Procurement Requests that did not contain specific authority for amendments, allow future amendments to the agreements, in accordance with the county’s procurement policies and procedures, provided the amounts are within the budget through December 31, 2022.
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Background and Rationale
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A proposed change from past practices includes the creation of separate requests for board action for the Social Services and Financial Assistance Services departments. This request for board action includes requests intended to improve and streamline the procurement processes for services the departments provides. Ramsey County Board approval will continue to be requested for changes in practices, policies, new grant applications or actions affecting complement, or revenues or appropriations relating to county levy, while maintaining an open, competitive selection process.
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County Goals (Check those advanced by Action)
☒ Well-being ☒ Prosperity ☒ Opportunity ☐ Accountability
Racial Equity Impact
Financial Assistance Services (FAS) is dedicated to help support the community-wide shared goals to strengthen individual, family and community health, safety and well-being through effective safety-net services, innovative programming, prevention and early intervention, and environmental stewardship. FAS is also committed to using racial equity lens when developing all solicitations, evaluation processes and contracts.
Community Participation Level and Impact
Community members will be involved in the development of partnerships, relationships, solicitations where required and in the selection of contracted vendors that are selected. This will help ensure the department obtains qualified vendors that provide culturally specific services reflective of the people the department serves.
☒ Inform ☒ Consult ☒ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
Funding for these services is included in the proposed 2022-23 budget and will be included in future budgets.
County Manager Comments
No additional comments.
Last Previous Action
On December 20, 2020, the Ramsey County Board approved the Ramsey County Health and Wellness Administrative Division’s request for processes streamlining approval of purchase of service contracts, rate-setting agreements, and grant renewals (Resolution B2020-249).
Attachments
None.