Sponsor: Sheriff's Office
Title
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Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to Utilize the Minnesota Criminal Justice Data Communications Network
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Recommendation
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1. Approve the joint powers agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension, 1430 Maryland Avenue, Saint Paul, Minnesota 55106 to utilize the Minnesota Criminal Justice Data Communications Network for the period upon execution through five years from the fully executed agreement in the amount of $261,600.
2. Approve the Court Data Services Subscriber Amendment with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension, 1430 Maryland Avenue, Saint Paul, Minnesota 55106 for court data subscriber services.
3. Authorize the Chair and Chief Clerk to execute the joint powers agreement.
4. Authorize the Chair and Chief Clerk to execute the Court Data Services Subscriber Amendment.
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Background and Rationale
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The Bureau of Criminal Apprehension (BCA) provides criminal justice data communications network and tools to authorized agencies in Minnesota. To access the Minnesota Criminal Justice Data Communications Network (CJDN) the BCA requires each eligible agency to have a separate Joint Powers Agreement (JPA) tailored to that agency’s needs and security requirements. The Court Data Services Subscriber Amendment supplements the Agreement between the BCA and the Sheriff’s Office. The Subscriber Amendment adds the Minnesota Court's data system as a party to the Agreement.
The CJDN and the Court’s data system maintains repositories of data from federal and state law enforcement agencies. The BCA serves as the authority for this data and allows authorized agencies across the state access to this data. The Sheriff’s Office can use this data for in the performance of statutorily mandated duties. This agreement also provides the Sheriff’s Office with the flexibility to add, modify, and delete accounts as needed. The Sheriff’s Office can also determine which systems and tools to access in support of official duties.
The current JPA with the Sheriff’s Office is expiring. The full term of this JPA will be the period upon execution through five years from the fully executed agreement in the amount of $261,600.
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County Goals (Check those advanced by Action)
☒ Well-being ☐ Prosperity ☐ Opportunity ☐ Accountability
Racial Equity Impact
There is no racial equity impact for this board action.
Community Participation Level and Impact
There is no community engagement for this board action.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
The JPA obligates the Sheriff’s Office to pay the cost for the network connection. The annual cost is $52,320 and the total five-year cost is $261,600. These costs are included in the approved Sheriff’s Office 2026-2027 operating budget.
Last Previous Action
On August 17, 2021, the Ramsey County Board of Commissioners approved the Joint Powers Agreement with the state of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to utilize the Minnesota Criminal Justice Data Communications Network for a five-year period (Resolution B2021-179).
On April 26, 2016, the Ramsey County Board of Commissioners approved the Joint Powers Agreement with the state of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to utilize the Minnesota Criminal Justice Data Communications Network for a five-year period (Resolution B2016-113).
Attachments
1. Joint Powers Agreement
2. Court Data Services Subscriber Amendment