Sponsor: Property Management
Title
title
Public Health Building at 555 Cedar Design-Build Project and Agreement with Kraus-Anderson for Part 1 Design-Build services.
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Recommendation
recommendation
1. Accept and approve the Public Health Facility Design-Build Project budget and financing plan for the Public Health Building, 555 Cedar Street, Saint Paul, Minnesota, 55101, in the amount of $2,168,750.
2. Authorize the County Manager to account for the Public Health Facility Design-Build Project as a project budget in the Property Management budget.
3. Approve the selection of, and agreement with, Kraus-Anderson Construction Company, 501 South Eighth Street, Minneapolis, Minnesota 55404, for Part 1 Design-Build services for the Public Health 555 Cedar Street Auditorium Renovation Project, for the period of October 7, 2020 through December 16, 2020, in the amount of $14,750.
4. Authorize the Chair and Chief Clerk to execute the Part 1 Design-Build agreement.
5. Authorize the County Manager to execute change orders and amendments to the Agreement provided the amounts are within available funding.
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Background
background
Saint Paul - Ramsey County Public Health provides an array of services at the Public Health facility located at 555 Cedar Street in downtown Saint Paul. Services that are provided at this location include Immunizations, Perinatal Hepatitis B Prevention, Sexual Health, and Tuberculosis Control, Sexual Violence Services, Administration, Vital Records, Central Registration, Health Records, Laboratory, HouseCalls, Billing and Accounting. The facility is on the Green Line and has a small parking lot, which allows residents convenient access to all services.
The auditorium space at 555 Cedar, last used as a WIC clinic, has been vacant since 2015. Due to increased staffing at 555 Cedar to manage multi-drug resistant tuberculosis, as well as program expansion for clients in the areas of sexual violence, a syringe services program and increased outreach focused on HIV prevention, there is a need for more service space.
An auditorium renovation project was developed. The work includes repairs to the corroded existing structural steel and joist framed roof structure, analysis of the roof, replacement of the air handling equipment serving the auditorium, general finishing of the space (ceiling tile system, LED lighting, gypsum board perimeter walls, carpet, power and data distribution), and furniture, fixtures, and equipment.
On February 7, 2019, Saint Paul - Ramsey County Public Health and Property Management Departments presented the auditorium project (“Project”) to the Capital Improvements Program Advisory Committee, which affirmed the project scope, cost and funding. The Project is in alignment with Ramsey County’s Strategic Facilities Plan and “Resident First” approach. On March 26, 2019, the County Board approved the auditorium project budget in the amount of $600,000.
Prior to proceeding with the auditorium project, a facility condition analysis was completed on this two-story masonry and steel structure that was constructed in 1956. The analysis confirmed that the facility’s rooftop mechanical equipment, rooftop ductwork, and roof systems are at the end of their useful life and need replacement. Funds for work on the roof and mechanical systems, estimated at $1,568,750, are included in the approved 2020-2021 Capital Improvement Project - Building Improvement Funds (CIP Building Improvements).
Since the replacement of these end of life building components impacts the auditorium project, Property Management made the decision to combine the two projects into one design-build solicitation for efficiency and potential cost reductions.
A Request for Proposals was issued on May 20, 2020. Below is the competitive solicitation summary:
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Request for Proposals (RFP) Title |
Ramsey County Public Health Facility Design-Build Project |
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RFP Release Date |
May 20, 2020 |
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RFP Response Date |
June 25, 2020 |
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Number of Contractors Notified |
539 |
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Respondents |
19 |
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Proposal Evaluation Committee |
Public Health Division Director, Public Health Division Manager, Property Management Project Manager, Property Management Senior Building Manager, Property Management Building Services Manager |
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RFP Evaluation criteria |
Contractor Qualifications, Key Personnel Qualifications, Project Understanding and Approach, Cost, CERT SBE Utilization |
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Contractor Recommended |
Kraus-Anderson Construction Company |
The evaluation team evaluated the proposals based on the criteria identified in the solicitation and is recommending Kraus-Anderson Construction Company for the Ramsey County Public Health Facility Design-Build Project.
County Goals (Check those advanced by Action)
☑ Well-being ☐ Prosperity ☐ Opportunity ☐ Accountability
Racial Equity Impact
The racial equity impact of this Project is not fully known. The Project will include workforce inclusion goals of 32% minority, 20% women, and 32% certified small businesses (SBEs) found in the CERT directory recognized by the County as the acceptable source for SBE subcontractors and suppliers in conformance with the County’s approved policy on Workforce Inclusion and Contracting goals. 80% of the client visits to Public Health clinical programs are individuals who are black, indigenous, and people of color. These building improvements will allow for continued and enhanced services in a safe, centrally located building with easy access to all modes of transportation.
Community Participation Level and Impact
The Capital Improvement Program Citizens’ Advisory Committee (CIPAC), made up of Ramsey County residents appointed by the County Board, reviews the projects submitted for the Building Improvement Fund. This solicitation was issued in accordance the County’s procurement policies and procedures. The information about this action is available through the County Board documentation that is published on the County’s website: <https://www.ramseycounty.us/your-government/leadership/board-commissioners/board-meetings-information>.
☑ Inform ☑Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
If approved, funding for this project will consist of $600,000 from the 2015 Public Health 555 Cedar Street Auditorium Renovation Project budget, $1,100,000 will come from the 2020 Capital Improvement Plan County Building Improvements project and $468,750 will come from the prior year’s Property Management Building Improvements projects.
County Manager Comments
County Board approval is required for design-build contracts resulting from Requests for Proposal (RFPs) over $175,000. The renovation of this space provides the County with flexibility to move forward with its strategic priority to enhance resident access and community investment through improved service delivery and accessible county facility locations. The renovation will also increase employee morale, help maintain employee retention, aid in attracting new talent, and allow for use of appropriate technology.
Last Previous Action
On December 17, 2019, the Ramsey County Board of Commissioners approved the 2020-2021 Capital Improvement Project (B2019-323B).
Attachments
1. Professional Services Contract-Kraus-Anderson Construction Company
2. Financing Plan