Sponsor: Sheriff's Office
Title
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Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to Utilize the Minnesota Criminal Justice Data Communications Network
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Recommendation
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1. Approve the Joint Powers Agreement with the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension, 1430 Maryland Avenue, Saint Paul, Minnesota 55106 to utilize the Minnesota Criminal Justice Data Communications Network for a five-year period upon the execution of the Agreement in the amount of $261,600.
2. Authorize the Chair and Chief Clerk to execute the Joint Powers Agreement.
3. Approve the Court Services Data Subscriber Amendment with the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension, 1430 Maryland Avenue, Saint Paul, Minnesota 55106 for court data subscriber services.
4. Authorize the Chair and Chief Clerk to execute the Court Data Services Subscriber Amendment.
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Background and Rationale
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The Bureau of Criminal Apprehension (BCA) provides criminal justice data communications network and tools to authorized agencies in Minnesota. To access the Minnesota Criminal Justice Data Communications Network (CJDN) the BCA requires each eligible agency to have a separate Joint Powers Agreement (JPA) tailored to that agency’s needs and security requirements. The Court Data Services Subscriber Amendment supplements the JPA between the BCA and the Ramsey County Sheriff’s Office. The Subscriber Amendment adds the Minnesota Court's data system as a party to the Agreement.
The CJDN and the Minnesota Court’s data system maintains repositories of data from federal and state law enforcement agencies. The BCA serves as the authority for this data and allows authorized agencies across the state access to this data. This JPA also provides the Sheriff’s Office with the flexibility to add, modify, and delete accounts as needed. In addition, the Sheriff’s Office can also determine which systems and tools to access data to perform statutorily mandated duties.
Previously, the Ramsey County Board has executed JPAs with the BCA for the Sheriff’s Office, Attorney’s Office, Community Corrections, and Emergency Communications departments. The current JPA with the Sheriff’s Office is expiring and the attached JPA will be updated upon execution.
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County Goals (Check those advanced by Action)
☒ Well-being ☐ Prosperity ☐ Opportunity ☐ Accountability
Racial Equity Impact
There is no direct racial equity impact linked to the Joint Powers Agreement and the Court Data Services Subscriber Amendment. These actions are administrative and the Sheriff’s Office involvement serves the entire community.
Community Participation Level and Impact
Information about this action is available through County Board documentation that is published on the County’s website at <https://www.ramseycounty.us/your-government/leadership/board-commissioners/board-meetings-information>.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
The Joint Point Powers Agreement obligates the Sheriff’s Office to pay the cost for the network connection. The annual cost is $52,320 and the total five-year cost is $261,600. These costs are included and requested in the Sheriff’s Office operating budget.
County Manager Comments
No additional comment.
Last Previous Action
On April 26, 2016 the County Board approved the Joint Powers Agreement between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension for the Sheriff’s Office to utilize the Minnesota Criminal Justice Data Communications Network for a five-year period (Resolution 2016-151).
On May 3, 2011 the County Board approved the Joint Powers Agreement between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension for the Sheriff’s Office to utilize the Minnesota Criminal Justice Data Communications Network for a five-year period (Resolution 2011- 157).
Attachments
1. Joint Powers Agreement
2. Court Data Services Subscriber Amendment