Sponsor: Parks & Recreation
Title
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Contract with T.A. Schifsky & Sons, Inc. for Parks & Recreation Bituminous Project
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Recommendation
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1. Approve the selection of and contract with T.A. Schifsky & Sons, Inc., 2370 Hwy 36 North, Saint Paul, MN 55109 for Parks & Recreation construction services for the period of September 22, 2021 through December 31, 2022, in the amount of $914,854.
2. Authorize the Chair and the Chief Clerk to execute the contract.
3. Authorize the County Manager to approve and execute amendments and change orders to the contract in accordance with the county’s procurement policies and procedures, provided sufficient funding is available for the project.
4. Authorize the County Manager to approve and execute agreements and contracts for additional CIP Bituminous Projects, in the amount of $761,271, in accordance with the county’s procurement policies and procedures.
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Background and Rationale
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Parks & Recreation has utilized a pavement asset rating system to identify needs and maintain existing bituminous parking lots, roads, and trails located at parks, golf courses, and arenas. As part of the 2018-2019 and 2020-2021 Capital Improvement Plan budget process, Parks & Recreation was allocated funding totaling $1,676,125 to complete bituminous pavement maintenance projects.
This project contract will result in improvements made to existing parking lot, road, trail bituminous pavements, and associated stormwater infrastructure at multiple parks and golf courses operated by Ramsey County Parks & Recreation. Improvements are scheduled to be completed in the fall of 2021 and into the spring of 2022. Facilities that will have pavement improvements completed as part of this project are:
White Bear Lake County Park
Lake Josephine County Park
Island Lake County park
Turtle Lake County Park
Lake Gervais County Park
Goodrich Golf Course
Manitou Ridge Golf Course
Below is a competitive solicitation summary:
Request for Bids (RFB) Title: Park & Recreation Bituminous Project
RFB Release Date: July 14, 2021
RFB Response Date: August 12, 2021
Number of Contractors Notified: 462
Number of RFB Responses Received: 5
Contractor Recommended: T.A. Schifsky & Sons, Inc
Parks & Recreation recommends award of a contract to the lowest responsive and responsible bidder meeting the specifications, T.A. Schifsky & Sons, Inc., for the lump sum base bid and all alternates in the amount of $914,854.
Parks and Recreation will utilize the remaining $761,271 2020-2021 CIP funds to solicit additional bituminous maintenance projects throughout the Ramsey County Parks & Recreation System, subject to County Manager approval.
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County Goals (Check those advanced by Action)
☒ Well-being ☐ Prosperity ☐ Opportunity ☐ Accountability
Racial Equity Impact
As described previously, Parks and Recreation utilizes a pavement asset rating system to evaluate the condition pavement and includes accessibility and opportunities to increase pedestrian connectivity. Projects are then prioritized from their asset rating results which ensures investments are being made equitably across the system. These planned investments will increase accessibility to recreational amenities. For this project, improvements will include updating pedestrian sidewalks, trail ramps, signage, and associated pavement striping in compliance with the Americans with Disabilities Act to better equitably service residents within the community.
Workforce inclusion goals for this project are 32% minority, 6% female and the contracting inclusion Small Business Enterprise (SBE) goal for subcontractors is 20%.
Community Participation Level and Impact
No community engagement has occurred to date for this project as the funds are for existing bituminous maintenance projects defined by pavement lifecycle analysis.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
Funding for this project is included in Ramsey County’s approved 2018-2019 and 2020-2021 Capital Improvement Project Budgets in the amount of $1,676,125.
County Manager Comments
No additional comments.
Last Previous Action
On December 17, 2019, the Ramsey County Board of Commissioners approved the 2020-2021 Capital Improvement Program Budget and the 2020 Capital Improvement Program Financing (Resolution B2019-323B).
Attachments
1. Construction Contract