Sponsor: Human Resources
Title
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Single Source Agreement with Deloitte Consulting LLP for Employee and Retiree Benefit Consulting Services
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Recommendation
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1. Approve the Single Source Agreement with Deloitte Consulting LLP, 4022 Sells Drive, Hermitage, TN 37076, for employee and retiree benefits consulting services for the period October 12, 2021 through July 9, 2024 at a cost not to exceed $400,000
2. Authorize the Chair and Chief Clerk to execute the agreement.
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Background and Rationale
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The county issued a Request for Proposals in February 2019 for employee and retiree benefit consulting services. From that evaluation process, a recommendation was made in July 2019 by Human Resources to enter into a 5-year agreement with Deloitte Consulting for those services. The original terms of the agreement with Deloitte Consulting provided an initial two-year term with the ability to renew the agreement for 3 additional twelve-month periods. However, due to an error in the tracking of that initial two-year term the ability to renew the agreement for the twelve-month period beginning July 2021 did not occur as required. Human Resources is requesting approval to enter into a new single source agreement with Deloitte Consulting to complete the original 5-year term.
Deloitte Consulting has over 20 years of continuous experience in providing benefits consulting services to Ramsey County. In early 2020, work had begun with Deloitte Consulting to engage county employees in a series of surveys to help develop a longer-term employee benefits strategy. Unfortunately, the impact of COVID resulted in a postponement of those surveys. Human Resources is hopeful to resume employee engagement work with Deloitte’s assistance in late 2021 or early 2022. Deloitte Consulting has also provided an increasing presence in the county’s Labor Management Committee on Insurance process, offering assistance to help committee members to better understand insurance options and market trends.
Deloitte Consulting has proposed to keep its hourly consulting rates for the first 12-months of this new agreement, as it was for the first two years of the original July 2019 agreement.
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County Goals (Check those advanced by Action)
☐ Well-being ☐ Prosperity ☐ Opportunity ☒ Accountability
Racial Equity Impact
Once approved, this action will further the county’s efforts at providing a sustainable, long term benefits strategy that recognizes cultural differences and supports employee well-being. The county’s employee workforce currently reflects a population where 40% are identified as racially and ethnically diverse. Diversity continues as a critical component of a comprehensive and well-balanced benefits program.
Community Participation Level and Impact
This action is strictly operational and internal facing. The residents of Ramsey County do not participate in the evaluation of or decisions regarding the county’s employee benefits program.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
Funding is included in the proposed 2022-2023 budget for this contract.
County Manager Comments
No additional comments.
Last Previous Action
On July 9, 2019, the Ramsey County Board approved up to a 5-year agreement with Deloitte Consulting LLP for employee and retiree benefit consulting services (Resolution B2019-162).
Attachments
1. Single Source Contract Request
2. Professional Services Agreement with Deloitte Consulting