Sponsor: Finance
Title
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September 2021 Report of Contracts, Grant and Revenue Agreements, Emergency Purchases, Sole Source, Single Source Purchases and Final Payments
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Recommendation
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Accept the monthly report of contracts, grant and revenue agreements, emergency purchases, sole source and single source purchases and final payments for the month of September 2021.
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Background and Rationale
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This documentation is presented to inform the Ramsey County Board of Commissioners of contracts, grant and revenue agreements, emergency purchases, single source purchases, sole source purchases and final payments approved by the County Manager during September 2021.
Administrative Code 4.46.50c requires a monthly report of all contracts and final payments approved by the County Manager under section 3.40.27. Administrative Code 3.40.33b-c authorizes the County Manager to report emergency purchases and sole source purchases with the monthly contract report. Administrative Code 3.40.39d requires the County Manager to report grant submissions, amendments, renewals, and acceptances along with the monthly contract report. Small order purchases of $10,000 or less, and contracts approved by County Board action and signed by the Chair are not included in this report.
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County Goals (Check those advanced by Action)
☒ Well-being ☒ Prosperity ☒ Opportunity ☒ Accountability
Racial Equity Impact
Ramsey County is committed to increasing contract opportunities for the purchases of goods and services from vendors, including non-profits and community based organizations that reflect the diversity of our community. The monthly County Manager contract report reflects all executed contracts, amendments and potential contract exposure using the County Manager’s authority.
Ramsey County reports all actual spending on the Ramsey County open data portal, please see Central Certification Program Small Business Enterprise (SBE) Spending <https://opendata.ramseycounty.us/stories/s/4hb6-hrjt>. The majority of the actual spending is the result of contracts that have been executed using small order authority, County Board Chair and Chief Clerk authority and County Manager authority.
As of September 30, 2021, Ramsey County spent a total of $176 million. Of this total, $29 million on nonprofits, $9.7 million on government entities, $5 million on CERT small businesses, $2.4 million on small minority owned businesses, $1.4 million on small minority and women owned businesses, $2 million on small women owned businesses, $1 million on veteran owned businesses, and $124 million with other types of businesses. The report is updated monthly based on actual expenditures.
The county continues to create new and expanded opportunities to grow and sustain small and diverse businesses and support established workforce inclusion goals, that include minority, women owned and minority women owned businesses.
Community Participation Level and Impact
This is an aggregate report of contracts and amendments signed by the County Manager via delegated authority. Actual aggregate spend reporting is made available to the public via the Central Certification Program Small Business Enterprise Spending <https://opendata.ramseycounty.us/stories/s/4hb6-hrjt> open data portal storyboard. The small business program is currently the closest proxy to local purchasing as the vendors must be primarily located in the 15-county area. This report is used by departments to report their SBE spend to measure their progress against their goals.
Reports like these allow for greater government transparency and accountability by informing the public of the county’s contracting activities. Departments are directly involved in the procurement and vendor selection process and support the county’s initiative to expand contract opportunities for diverse businesses to strengthen the economic vitality of the community.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
Budgeted funds are available for these contracts through designated department budgets.
County Manager Comments
No additional comments.
Last Previous Action
None.
Attachments
1. Contract Report September 2021