Sponsor: Health and Wellness Administration
Title
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Amendment to Agreement with NextGen Healthcare Information Systems, LLC for Electronic Health Record and Related Services
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Recommendation
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Authorize the County Manager to approve and execute Amendment 11 to Agreement CHS16 NextGen 01 21 with NextGen Healthcare Information Systems, LLC, 18111 Von Karman Avenue, Suite 700, Irvine CA 92612 for electronic health record, hosting, interfaces and related services for the period November 28, 2021 through November 27, 2026, with an additional one-time renewal option of five years, in accordance with the county’s procurement policies and procedures.
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Background and Rationale
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The County Manager has been granted authority to extend, renew or modify technology contracts (per Resolution B2019-076) related to the technology lifecycle. Due to protracted negotiation and discussion, the NextGen Healthcare Information Systems Agreement expired before the renewal process was complete. Although the County Manager has authority to amend the Agreement, contracting policy Chapter 3.6.1.F states “Expired contracts cannot be extended or renewed.” Therefore, procurement policies and procedures require board action to approve Amendment 11 to the expired Agreement.
The amendment to the Agreement ensures uninterrupted use of electronic health records for the Public Health and Social Service Departments. The Public Health Department utilizes electronic health records to provide tuberculosis and sexual/reproductive health services at Clinic 555 and correctional health services at the Adult Detention Center, Ramsey County Correctional Facility and the Juvenile Detention Center. The Social Services Department utilizes electronic health records to provide services through the Adult and Children’s Crisis Program, Detox/Chemical Health Program and the Mental Health Center.
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County Goals (Check those advanced by Action)
☒ Well-being ☐ Prosperity ☐ Opportunity ☐ Accountability
Racial Equity Impact
Health and Wellness Administrative Division is dedicated to help support the community-wide shared goals to strengthen individual, family and community health, safety and well-being through effective safety-net services, innovative programming, prevention and early intervention, and environmental stewardship. The NextGen electronic health record system is used to support services that directly impact racial health disparities.
Community Participation Level and Impact
There is no community engagement associated with this request for board action.
☒ Inform ☐ Consult ☐ Involve ☐ Collaborate ☐ Empower
Fiscal Impact
Funding for these services are included in the 2021-2022 budget and will be included in future budgets.
County Manager Comments
No additional comments.
Last Previous Action
On March 26, 2019, the Ramsey County Board authorized the County Manager to execute amendments to contracts and agreements related to the technology life cycle including, but not limited to, maintenance, support, subscriptions, software platform changes, additional modules and upgrades (Resolution B2019-076).
Attachments
None.